§ 1 Name and Seat
The name of the Society is
"INTERNATIONAL CORONELLI SOCIETY
FOR THE STUDY OF GLOBES"
Its seat is Vienna.
§ 2 Purpose
The Society is a non-profit organization whose purpose is to foster the study of the globe as a specific cartographic expression form, and to promote research on the globe and globe related instruments in their historical and socio-cultural contexts.
§ 3 Immaterial Means
The Society pursues its aims by:
- encouraging information exchange and contact among the Society's members and offering non-commercial consultancy in all matters related to globes.
- collecting information and maintaining records, particularly on the existing stock of old globes, on their conservation as well as on globe making and globe makers.
- disseminating information on globes, particularly through publication of a periodical entitled Der Globusfreund, and of occasional printed material, as well as through maintenance of an Internet homepage.
- organizing international scientific symposia.
- encouraging research in pursuit of the Society's purposes as stated under § 2 by offering a prize for outstanding scientific contributions (Fiorini-Haardt Prize).
- establishing and maintaining contacts with researchers active in related scientific fields and with similar learned societies.
§ 4 Material Means
The necessary financial means are procured by:
- dues contributed by the Society's ordinary and special members,
- voluntary donations,
- any profits accruing from public events organised by the Society and from the Society's publications.
§ 5 Types of Memberships
There are four different kinds of members:
- ordinary members,
- supporting members,
- corresponding members, and
- honorary members.
§ 6 Taking up Membership
- Both physical and legal persons may become members of the Society.
- Membership is confirmed by the Society's Board, after receipt of a written statement expressing the wish to join as an ordinary or as a supporting member. Membership may be denied without any explanation of the reasons for refusal.
- Ordinary, supporting and corresponding members have the same rights and duties. Supporting members voluntarily commit themselves to contributing higher membership dues which are to be at least ten times the dues paid by ordinary members.
- On recommendation of the Board, the Society's General Assembly may confer corresponding membership on members (i.e. on physical persons) of many years' standing who have distinguished themselves in globe research or have supported the Society's aims in an outstanding manner.
- Honorary membership is conferred through decision by the General Assembly. Honorary members receive a certificate and are exempt from payment of membership dues.
§ 7 Termination of Membership
Membership may be terminated by:
- Death of a member or, in the case of legal persons, by loss of this legal status.
- Voluntary withdrawal, which must be announced to the Board in writing.
- Revocation of membership by the Board if a member fails to pay his/herdues twice in succession, in spite of reminders. The membership may be reinstated after all back dues plus the cost of reminders have been paid.
- Expulsion by the General Assembly for serious neglect of the duties incumbent upon members.
§ 8 Rights and Duties of Members
- Members enjoy the right to attend all public events organised by the Society. At each General Assembly they are entitled to receive from the Board information about the Society's activities and financial management.
- Members who are physical persons have the right to vote and to be elected to office in the Society.
- Each year, every member must pay a certain sum decided upon by the General Assembly to the Society's Treasurer before the end of the financial year. Membership dues are considered as having been paid as soon as the respective full amount has been transferred to the Society's account or when the respective sum in cash has been handed to the Treasurer.
- Upon full payment of the respective membership due, each member receives one free copy, without further charges, of the Society's publications.
§ 9 Divisions
The Society's divisions are:
- the General Assembly,
- the Board,
- the Auditors,
- the Arbitrators.
§ 10 The General Assembly
- Ordinary meetings of the General Assembly take place once a year.
- An extraordinary meeting of the General Assembly must take place within six weeks upon decision by the Board or by the General Assembly, or on written request by at least ten percent of all ordinary members, or on the Auditors' demand.
- The Board must invite all members for both ordinary and extraordinary meetings of the General Assembly in writing at least three weeks before the set date, informing them about the proposed agenda.
- Written motions submitted to the President or to the Secretary General at least three days before the respective General Assembly meeting must be put on the agenda.
- Binding decisions – except on the motion to convene an extraordinary meeting of the General Assembly – may only be made on the respective meeting's agenda items.
- The General Assembly performs the following functions:
- it receives and approves reports on the Society's activities and annual accounts,
- it approves the Board,
- it elects, appoints and removes from office the members of the Board as well as the Auditors,
- it appoints honorary members, corresponding members and the Honorary President,
- it decides upon the amount of annual dues to be paid by the Society's ordinary and supporting members,
- it decides on amendments to the Society's statutes,
- it decides on the Society's voluntary dissolution,
- it decides on the expulsion of members,
- it deliberates and passes decisions on all items of the respective agenda.
- The General Assembly forms a quorum if one-fourth of all members are present or are represented by written authorisation. If there is no quorum at the appointed opening time, the meeting is called to order fifteen minutes later, with the same agenda, and then has full decision-making power irrespective of the number of members present.
- The General Assembly takes decisions by simple majority. In the case of a tie, the respective motion is considered to have been rejected. Motions on changing the Society's statutes or on the Society's voluntary dissolution are to be passed by a qualified majority of three-fourth of all votes cast correctly.
- The General Assembly is headed by the President or by one of the Vice-Presidents or, in their absence, by a member of the Board elected by the General Assembly.
- The decisions taken by the General Assembly must be recorded verbatim in the official minutes.
§ 11 The Board
- The members of the Board are elected and appointed to their respective offices by the General Assembly.
- The Board consists of the Acting Board, i.e. the President, the First and Second Vice-Presidents, the Secretary General, the Secretary and the Treasurer, and of the Extended Board made up of at least four and at most ten members.
- The members of the Board are elected by the General Assembly for three years from among the physical members. Their re-election is possible. If the General Assembly appoints an Honorary President, he or she becomes a member of the Extended Board ex officio. The head of a branch organization is automatically a member of the Extended Board of Directors.
- Apart from death or expiration of the term of office, the function of Board member may be terminated through discharge by the General Assembly or resignation.
- Individual Board members may resign at any time by written declaration. The resignation must be addressed to the Board, or, in the case of the Board's collective resignation, to the General Assembly. Resignations do not become effective until a successor has been elected or co-opted, or, respectively, until a new Board has been appointed.
- If an elected member leaves the Board, the Board has the right to appoint another suitable member, subject to approval by the next meeting of the General Assembly.
- The President may call a Board meeting orally or in writing. Should the President be incapacitated, the First Vice-President may call the meeting.
- Board meetings are chaired by the President, or, if the President is incapacitated, by the First Vice-President. If the First Vice-President is also incapacitated, the Second Vice-President may chair the meeting.
- The Board forms a quorum if all its members have been invited and at least half of them, among them the President or one of the Vice-Presidents, are present. If fewer than half of the Board members but the President, or one of the Vice-Presidents, are present, another Board meeting starts fifteen minutes after the original appointed time and those present form a quorum regardless of their number.
- In all Board meetings, members of the Board may be represented by other Board members through written authorisation.
- Decisions of the Board are made by simple majority vote. In the case of a tie, the chairperson of the meeting has the
§ 12 Duties of the Board
- The Acting Board directs the Society's activities. In particular, it is responsible for the following matters:
- management of the Society's assets,
- approval of expenditures exceeding the amount of Euro 2,000,
- preparation and convening of ordinary and extraordinary General Assembly meetings,
- preparation of annual reports on the Society's activities and of annual statements of account,
- admission of new members,
- appointment of the editor of the Society's periodical [cf. § 3/c],
- appointment of the commission awarding the Fiorini-Haardt Prize [cf. § 3/e],
- approval of written requests for reduction of membership dues for reasons of financial hardship.
- implementation of all duties and functions not explicitly reserved to the General Assembly.
- The Extended Board represents the Society's aims and interests internationally and assists in the implementation of the Board's decisions.
§ 13 Allocation of duties
- The President is entrusted with the Society's external representation and is authorised to conduct transactions involving sums up to Euro 2,000 [cf. § 12/1b],
- Written official documents issued by the Society must be signed by the President and another Board member to be legally binding; in the case of financial matters, the President's and the Treasurer's signatures are required. The President convenes meetings of the Board and of the General Assembly and chairs them.
- The First Vice-President supports the President and serves as substitute in the President's absence.
- The Second Vice-President supports the President, in particular by co-ordinating the activities of the Extended Board and by providing assistance in the organisation of international symposia.
- The Secretary General manages and co-ordinates the Society's activities. He or she may be entrusted with the implementation of the Society's day-to-day business by the President.
- The Secretary is responsible for drafting and keeping records on the Society's correspondence (except on matters entrusted to the Treasurer). He or she takes the minutes at the Society's meetings and keeps the Society's official records and archive.
- The Treasurer is responsible for the Society's orderly financial management. He or she collects dues and receivables and settles open accounts; keeps a record of the Society's members and informs the Board, or the General Assembly, respectively, about the current status or changes in membership. Subject to the limitations stated under § 13 (a), the Treasurer may be authorised by the President to cover expenditures independently up to amounts specified by the President.
§ 14 The Auditors
- The two Auditors are elected by the General Assembly for terms of three years. They must not be Board members. Re-election is possible.
- The Auditors have the right and the duty to audit the Society's financial management and report their findings to the General Assembly. The provisions of § 11, items (5) and (6), by analogy also apply to the Auditors.
§ 15 Regional Branch Associations
- Independent regional branch associations may be founded in order to establish a regional presence, and to utilize specific regional conditions.
- Permission to found a branch association is to be sought from the board of directors of the International Coronelli Society for the Study of Globes.
- The statutes of a branch association are to be determined by the general assembly of the branch association. These statutes have to be in accordance with the statutes of the International Coronelli Society for the Study of Globes. The branch association must represent itself as such in all activities.
- Members of a branch association automatically become indirect members of the International Coronelli Society for the Study of Globes and are entitled to all of the rights contained in such a membership (§ 8/1+2).
- The membership fee for the International Coronelli Society for the Study of Globes (see § 8/3) is to be paid through the branch association.
- A branch association can be dissolved only by its members. Members of a dissolved branch association will be granted direct membership in the International Coronelli Society for the Study of Globes.
§ 16 Arbitration
- In the case of dispute over matters concerning the Society which arise between the Board and individual members, or among members, the dispute is to be settled by a panel of Arbitrators appointed ad hoc.
- The panel is to consist of five members. It is formed in the following way: one of the conflicting parties informs the Board in writing of the names of two members who will serve as Arbitrators. Within seven days, the Board calls on the opposing party to inform the Board in writing and within 14 days of the names of another two members who will serve as the opposing side's Arbitrators. Within another seven days, the Board informs the chosen Arbitrators about the four names on the panel and within further 14 days, the four Arbitrators elect a fifth Arbitrator who will serve as their chairman. If there is a tie in electing the fifth Arbitrator, lots will be drawn among the candidates named.
- With all five Arbitrators present, the panel deliberates freely, without being bound by any norms, to the best of their conscience, and passes its decisions by simple majority. There is no possibility of appeal, the panel's decisions are binding.
§ 17 Voluntary Dissolution
- The Society's voluntary dissolution can only be decided upon by an extraordinary meeting of the General Assembly summoned for this purpose and only by a three-fourth majority of the valid votes cast.
- If the Society has any assets, the same meeting must also appoint a liquidator.
- In the case of the Society's dissolution, unless the same extraordinary meeting of the General Assembly decides otherwise, all the Society's assets go to the Austrian National Library in favour of the Globe Museum.
- Within four weeks after the decision to dissolve, the last Board is to notify the legal authorities in writing about the Society's voluntary dissolution. By the same deadline, the Board is also required to announce the Society's voluntary dissolution in an official gazette.